These days who doesn’t have multiple gmail accounts. The popularity of gmail has skyrocketed in the last couple of years. As for me, I not only have multiple gmail accounts but also use the Google apps to manage multiple domains. Managing all these account efficiently can really be a challenge. Add to that if you have multiple machines, you are talking about possible serious lack of synchronization. I’ll share a couple of ways I have tried overcome this challenge.

1. Use a mail application

One way to solve this issue is to have IMAP enabled on your gmail accounts and then use a mail app like Mail.app that comes with your mac. Another good app is Thunderbird, from Mozilla. I’ve used both but my personal favourite is Mail.app. To enable IMAP on your gmail account

1. Navigate to ‘Settings’ on gmail’s inbox page.
2. Look for the ‘Forwarding and POP/IMAP’ tab 
3. Scroll to the ‘IMAP Access’ section on that tab, select the ‘Enable IMAP’ radio button, save changes and you are done.
4. To configure you mail application follow the instructions from gmail.

Note: The above will also work on windows.

2. Use a mail notifier

I have Mail.app configured with all my gmail and other POP/IMAP accounts setup on my home mac. But at work I didn’t want to do that. I just needed some way to get notified of a new mail and I was happy to check it in gmail’s web interface. I tried using an extention for firefox, but it wasn’t practical. For one thing, I to manually click on the icon in the status bar and switch between various accounts to see if there was a new mail. Nope, that is just not how I wanted it. That led me re-visit an application I had used in the past, Google Notifier. This application provided by Google and is available for Mac and windows. But the trick was to make it work with multiple account. A little search for that on google itself, turned up a few answers. Below I’ve detailed what I’ve done.

1. Download the mac version of the notifier.
2. After installing it, do a ‘secondary click’ (i’ve configured my mac to do this by tapping with two fingers) on the application icon and then click ‘Duplicate’.
3. Repeat step 2 for as many accounts you want. Then rename all of them for each account, so that it’s easy to remember.
4. Do a secondary click again , but this time chose ‘Show Package contents’.
5. Navigate to ‘Contents’, and open Info.plist in your favorite text editor.
6. Search for the key CFBundleIdentifier and change the value from the default, com.google.GmailNotifier, append your own identifier to the value. I’ve just called it com.google.GmailNotifier2.
7. For each of the duplicates you created in 3, repeate 4-6.
8. Thats it. Lauch each application now and enter your login credentials.

After doing this you will find that the notifiers icons in the menu bar. If you have emails in your accounts, you will see that all the icons look the same, the default red envelope. It can be hard to say in an instant which account has a new mail. This can easily be changed. Have a look at my menu bar.

I have simply changed the icons used by each account. You can use any image. Just name in unread.png (it should be in a PNG format). Be sure to make the image 24×24 pixel in resolution. Now drop this image file in your Google Notifier > Contents > Resources folder. Relaunch the application and enjoy !

UPDATE: I’m adding the icons you can use like I did. Click this link to download a zip file – Icons for gmail notifier

Tags: gmail, Mac, Software

Posted on Friday, January 2nd, 2009 under Mac.
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